The LICQual Level 3 Award in Electronic Document Management is a highly practical and advanced-level qualification designed for professionals seeking to master strategic aspects of digital recordkeeping. As businesses globally shift to fully digital ecosystems, the demand for specialists who can implement and manage Electronic Document Management Systems (EDMS) continues to grow. This course equips learners with the knowledge and tools necessary to lead document control processes, enforce compliance, and manage secure access to critical information.
This award focuses on advanced document lifecycle management, emphasizing key areas such as EDMS integration, digital preservation, and risk mitigation. Learners will gain insights into international standards like ISO 15489 and understand how to apply them to real-world compliance and audit scenarios. The LICQual Level 3 Award in Electronic Document Management also introduces learners to the latest technologies used in document authentication, secure digital signatures, and cloud-based storage solutions.
Throughout the course, learners will explore strategies for training users, managing change during EDMS implementation, and ensuring long-term data integrity. Each unit is tailored to build critical thinking, strategic planning, and leadership in electronic document environments. This course is ideal for individuals aiming to transition into senior administrative, records management, or compliance roles within their organizations.
Whether you’re responsible for overseeing document security, leading a digital transformation initiative, or supporting an organization’s data governance framework, this award will add substantial value to your professional profile. The LICQual Level 3 Award in Electronic Document Management also serves as a strong foundation for further qualifications in digital compliance, IT management, or information governance.
By the end of the program, learners will possess a comprehensive understanding of how to manage digital documents in line with best practices and global standards. This award helps build a future-ready workforce that can ensure operational efficiency, legal compliance, and secure document handling through effective electronic document management systems.
Course Overview
Qualification Title
LICQual Level 3 Award in Electronic Document Management
Total Units
6
Total Credits
6
GLH
18
Qualification #
LICQ2200478
Qualification Specification
To enroll in the LICQual Level 3 Award in Electronic Document Management applicants must meet the following criteria:
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200478-1 |
EDMS Architecture and Integration with Business Systems |
1 |
3 |
|
LICQ2200478-2 |
Document Lifecycle Management |
1 |
3 |
|
LICQ2200478-3 |
Risk Management and Digital Preservation |
1 |
3 |
|
LICQ2200478-4 |
Electronic Signatures and Authentication Protocols |
1 |
3 |
|
LICQ2200478-5 |
International Standards for Document Management (ISO 15489, GDPR, etc.) |
1 |
3 |
|
LICQ2200478-6 |
Change Management and User Training in EDMS Implementation |
1 |
3 |
By the end of this course,applicants will be able to:
- EDMS Architecture and Integration with Business Systems
- Understand the structural components of an EDMS and how it supports organizational workflows.
- Evaluate integration methods between EDMS platforms and enterprise systems such as ERP and CRM.
- Document Lifecycle Management
- Apply strategies to manage documents from creation to disposal in a secure and compliant manner.
- Analyze lifecycle stages to improve efficiency, retention, and retrieval of electronic records.
- Risk Management and Digital Preservation
- Identify and mitigate risks related to data loss, unauthorized access, and system failure.
- Implement digital preservation techniques to ensure long-term accessibility and authenticity of records.
- Electronic Signatures and Authentication Protocols
- Understand the role and legal validity of electronic signatures in document workflows.
- Apply secure authentication methods to verify user identities and document integrity.
- International Standards for Document Management (ISO 15489, GDPR, etc.)
- Interpret key international standards and regulations governing electronic document management.
- Ensure compliance with data protection laws and records management policies.
- Change Management and User Training in EDMS Implementation
- Develop strategies for managing organizational change during EDMS deployment.
- Design and deliver effective user training programs to promote system adoption and efficiency.
This diploma is ideal for:
- Records managers responsible for overseeing electronic document systems
- Administrative professionals seeking to move into supervisory roles
- IT staff supporting document management system integration and configuration
- Compliance officers managing regulatory adherence related to digital records
- Individuals with a Level 2 qualification aiming to advance their document management skills
- Office managers implementing EDMS in medium to large organizations
- Legal clerks and paralegals handling secure digital case files and contracts
- Professionals involved in digital transformation or paperless office initiatives
- Information governance specialists looking to align with ISO and GDPR standards
- Project managers overseeing EDMS deployment or upgrades
- Trainers and HR personnel responsible for onboarding staff to new digital systems
- Quality assurance staff managing documentation for audits and inspections
- Archivists and librarians transitioning to digital records systems
- Consultants advising businesses on electronic records best practices
- Professionals aiming for roles in document security, risk mitigation, or data integrity manageme
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.
