The LICQual Level 1 Certificate in Electronic Document Management is a foundational qualification tailored to individuals seeking structured, practical knowledge in digital document handling. As organizations continue transitioning from traditional paper-based systems to digital environments, this course provides learners with essential skills to manage, organize, and retrieve electronic documents effectively. It introduces participants to the key functions of an Electronic Document Management System (EDMS) and prepares them for basic roles in administrative and records management positions.
The course content focuses on core topics such as document classification, file storage, metadata, indexing, and access control. Students will learn how to navigate EDMS platforms, organize documents using folder structures, and apply search features efficiently. With a strong emphasis on hands-on tasks, the LICQual Level 1 Certificate in Electronic Document Management ensures learners gain confidence in performing day-to-day document control functions using standard digital tools.
Designed with workplace readiness in mind, the course covers important aspects like document security, version control, and regulatory basics. Learners will understand how to protect sensitive data, ensure access only to authorized users, and maintain compliance with simple records management policies. These foundational skills are applicable across a wide range of sectors, including healthcare, education, government, legal, and business administration.
Whether you are new to the workforce or looking to develop basic digital literacy for an office role, this certificate offers a valuable entry point into the growing field of electronic documentation. The LICQual Level 1 Certificate in Electronic Document Management also serves as a progression route for further study at Level 2 and beyond, supporting long-term career development in digital records and compliance-related roles.
By completing this course, learners will gain the knowledge and confidence needed to handle electronic files efficiently and responsibly. This qualification helps individuals become effective team members in digital office environments and promotes the adoption of best practices in electronic document management, which is increasingly critical in today’s data-driven workplaces.
Course Overview
Qualification Title
LICQual Level 1 Certificate in Electronic Document Management
Total Units
6
Total Credits
12
GLH
36
Qualification #
LICQ2200479
Qualification Specification
To enroll in the LICQual Level 1 Certificate in Electronic Document Management applicants must meet the following criteria:
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200479-1 |
Fundamentals of Document Management and Archiving |
2 |
6 |
|
LICQ2200479-2 |
Storage Devices and Electronic Filing Techniques |
2 |
6 |
|
LICQ2200479-3 |
EDMS Navigation and Interface Basics |
2 |
6 |
|
LICQ2200479-4 |
Access Control and User Permission Settings |
2 |
6 |
|
LICQ2200479-5 |
Understanding Document Classification and Taxonomies |
2 |
6 |
|
LICQ2200479-6 |
Introduction to EDMS Software Tools |
2 |
6 |
By the end of this course,applicants will be able to:
Fundamentals of Document Management and Archiving
- Understand the purpose and importance of document management and archiving in a digital environment.
- Identify the basic principles of organizing, storing, and retaining documents effectively.
Storage Devices and Electronic Filing Techniques
- Recognize different types of digital storage devices and their uses.
- Apply basic electronic filing techniques to organize and store files systematically.
EDMS Navigation and Interface Basics
- Navigate the user interface of a standard Electronic Document Management System (EDMS).
- Perform basic actions such as uploading, searching, and retrieving documents.
Access Control and User Permission Settings
- Understand the importance of access control in protecting digital documents.
- Set and manage basic user permissions to ensure secure document access.
Understanding Document Classification and Taxonomies
- Classify documents using predefined categories and taxonomies.
- Organize documents based on structure and function for easier retrieval.
Introduction to EDMS Software Tools
- Identify common features of EDMS software tools used in modern workplaces.
- Demonstrate basic operations such as document tagging, version control, and file sharing.
This diploma is ideal for:
- Individuals new to digital document management and administrative work
- School leavers seeking practical office skills in a digital environment
- Entry-level office assistants responsible for handling and organizing files
- Clerical staff transitioning from paper-based to electronic filing systems
- Job seekers wanting to enhance their CVs with document management skills
- Administrative trainees needing a strong foundation in document control
- Small business employees managing digital records and storage
- Receptionists and support staff handling internal documentation
- Interns working in office or records management departments
- Customer service staff responsible for maintaining client records
- Healthcare, legal, or education staff assisting with document filing and retrieval
- Individuals preparing for further qualifications in EDMS or records management
- HR assistants managing employee documents in digital systems
- Individuals returning to work and reskilling for modern office environments
- International learners seeking globally relevant skills in electronic document management
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.
