The LICQual Level 1 Award in Document Control and Record Management is the ideal starting point for individuals looking to build a solid foundation in managing organizational documents and records. This comprehensive course is designed to introduce essential concepts, tools, and techniques for efficient document control and record management, making it perfect for those new to the field or seeking to formalize their knowledge with a recognized qualification.
In this award, learners will explore the core principles of document control, including understanding document lifecycles, retention policies, and disposal procedures. Participants will also gain valuable insights into the legal and regulatory requirements related to record keeping and learn best practices for filing, indexing, and organizing documents for easy retrieval. With a focus on practical application, the course equips participants with the skills to handle physical and electronic documents efficiently, ensuring compliance and improving operational efficiency.
By the end of the course, learners will have the knowledge needed to support their organizations in maintaining secure, compliant, and organized records, while also positioning themselves for further career advancement in the field of document control and records management.
Whether you’re looking to start your career in records management or enhance your current skills, the LICQual Level 1 Award provides the perfect foundation for professional growth. Join this course today and take the first step toward mastering document control and record management in a world increasingly driven by information management.
Course Overview
Qualification Title
LICQual Level 1 Award in Document Control and Record Management
Total Units
6
Total Credits
6
GLH
12
Qualification #
LICQ2200238
Qualification Specification
To enrol in the LICQual Level 1 Award in Document Control and Record Management course, candidates must meet the following entry requirements:
- Educational Requirements: There are no specific formal educational qualifications required to enroll in the LICQual Level 1 Award. However, candidates should have a basic understanding of reading, writing, and numeracy. This course is designed for individuals who are new to the field of document control and record management, making it accessible to those with a range of educational backgrounds.
- Experience: No prior work experience in document control or record management is necessary. The course is ideal for individuals who are new to the field or those who wish to formalize their existing knowledge. However, any previous exposure to office environments or administrative tasks may be beneficial but is not a requirement.
- English Language Proficiency: As the course is delivered in English, a basic proficiency in the English language is required. Candidates should be able to understand written and spoken English to engage with the course content effectively.If English is not your first language, it is recommended that you have an equivalent level to the IELTS band score of 4.5 or its equivalent in another language proficiency test.
- Age Requirement: Candidates must be at least 18 years of age at the time of enrolment.
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200238-1 |
Introduction to Document Control |
1 |
2 |
|
LICQ2200238-2 |
Basics of Record Management |
1 |
2 |
|
LICQ2200238-3 |
Document Lifecycle Management |
1 |
2 |
|
LICQ2200238-4 |
Document Retention and Disposal |
1 |
2 |
|
LICQ2200238-5 |
Legal and Regulatory Requirements |
1 |
2 |
|
LICQ2200238-6 |
Principles of Filing and Indexing |
1 |
2 |
By the end of this course, learners will be able to:
Introduction to Document Control
- Understand the role of document control in organizational efficiency and compliance.
- Identify key document control processes and their importance in managing physical and electronic records.
- Explain the basic concepts and principles related to document control, including version control and document approval.
Basics of Record Management
- Describe the fundamental principles and processes involved in effective record management.
- Recognize the different types of records and their classification within an organization.
- Understand the importance of maintaining accurate, up-to-date records and their impact on operational efficiency.
Document Lifecycle Management
- Outline the stages of the document lifecycle, from creation to disposal.
- Demonstrate knowledge of how to track and manage documents throughout their lifecycle.
- Understand how to manage both physical and digital documents to ensure proper retention and access.
Document Retention and Disposal
- Understand the importance of document retention schedules and guidelines.
- Describe the principles behind document disposal and destruction, ensuring compliance with organizational policies and legal requirements.
- Identify methods for securely disposing of documents to protect sensitive information.
Legal and Regulatory Requirements
- Recognize the legal and regulatory frameworks that affect document control and records management.
- Identify key laws, standards, and regulations governing record-keeping practices, including data protection and confidentiality.
- Understand the implications of non-compliance with legal and regulatory requirements in document management.
Principles of Filing and Indexing
- Explain the key principles of filing systems and indexing methods to ensure efficient document retrieval.
- Apply best practices for organizing and categorizing documents for easy access and retrieval.
- Demonstrate knowledge of both manual and electronic filing systems, and the advantages of using each within an organization.
This diploma is ideal for:
- Individuals who are new to the field of document control and records management.
- Employees looking to formalize their knowledge of document management practices.
- Administrative professionals who manage physical or electronic records and wish to improve their skills.
- Those aspiring to work in industries where document control and records management are essential, such as legal, healthcare, finance, and government.
- Individuals seeking a foundational qualification to enhance their career prospects in document management or related fields.
- Professionals who want to understand the basics of legal and regulatory requirements in record-keeping.
- People interested in learning efficient filing, indexing, and retention practices to improve organizational workflow.
- Those who aim to gain knowledge in document lifecycle management and best practices for secure document disposal.
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.
