The LICQual Level 1 Diploma in Document Control and Record Management is the ideal qualification for individuals looking to build a solid foundation in managing and controlling documents and records within an organization. As organizations increasingly focus on effective document management systems to enhance operational efficiency, security, and compliance, the demand for skilled professionals in this field is growing.
This diploma equips learners with the essential knowledge and skills to understand, implement, and maintain document control and records management processes. Whether you are looking to enter the field or enhance your existing skills, this course provides a comprehensive introduction to the key aspects of document and record management.
The LICQual Level 1 Diploma in Document Control and Record Management provides an in-depth understanding of essential document management practices. Throughout the course, you will learn how to create, classify, store, retrieve, and securely dispose of documents. The course covers foundational principles of document control, including compliance with legal and regulatory requirements, and the importance of data protection and confidentiality.
Additionally, you will gain practical insights into managing and organizing records throughout their lifecycle, ensuring that they are accurate, secure, and easily accessible when needed. By the end of the course, you will be equipped with the skills to effectively implement document management systems in any organization, contributing to improved data security and overall operational efficiency.
This diploma is perfect for individuals working in administrative, compliance, or support roles who wish to formalize their skills and take the next step in their career. The LICQual Level 1 Diploma will provide you with the expertise to manage and control documents and records, making you a valuable asset to any organization focused on improving document management and compliance.
Course Overview
Qualification Title
LICQual Level 1 Diploma in Document Control and Record Management
Total Units
6
Total Credits
24
GLH
60
Qualification #
LICQ2200244
Qualification Specification
To enrol in the LICQual Level 1 Diploma in Document Control and Record Management Course, candidates must meet the following entry requirements:
- Educational Requirements: There are no formal academic qualifications required to enroll in the LICQual Level 1 Diploma in Document Control and Record Management. However, candidates should have basic literacy and numeracy skills to engage with course materials and complete assessments.
- Experience:No prior experience in document control or records management is required. This course is suitable for individuals who are new to the field or those seeking to formalize their understanding of document control and records management practices.
- English Language Proficiency: Since the course is delivered in English, learners should have a sufficient level of English proficiency to understand and follow the course content. If English is not the learner’s first language, an equivalent proficiency level of IELTS 4.5 or higher is recommended.
- Age Requirement: Candidates must be at least 18 years of age at the time of enrolment.
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200244-1 |
Introduction to Document Control |
4 |
10 |
|
LICQ2200244-2 |
Basics of Record Management |
4 |
10 |
|
LICQ2200244-3 |
Document Lifecycle Management |
4 |
10 |
|
LICQ2200244-4 |
Document Retention and Disposal |
4 |
10 |
|
LICQ2200244-5 |
Legal and Regulatory Requirements |
4 |
10 |
|
LICQ2200244-6 |
Principles of Filing and Indexing |
4 |
10 |
By the end of this course, learners will be able to:
Introduction to Document Control
- Understand the key principles of document control, including the importance of effective document management within an organization.
- Apply basic document control processes, including creation, approval, revision, and distribution.
- Identify and use appropriate methods for document storage and retrieval.
Basics of Record Management
- Recognize the different types of records and their significance in organizational operations.
- Implement basic record-keeping systems to ensure records are well-organized and easily accessible.
- Understand the role of record management in supporting business processes and ensuring compliance.
Document Lifecycle Management
- Explain the stages of the document lifecycle from creation to disposal or archiving.
- Apply document management practices that ensure documents are properly handled at each stage of their lifecycle.
- Understand the impact of document lifecycle management on business efficiency and legal compliance.
Document Retention and Disposal
- Understand the principles behind document retention and the legal and organizational requirements for retaining records.
- Implement retention schedules and procedures to ensure proper management and disposal of documents.
- Apply best practices for secure disposal of documents that are no longer needed, in accordance with organizational policies.
Legal and Regulatory Requirements
- Identify key legal and regulatory requirements that impact document control and records management.
- Understand the importance of compliance with laws such as data protection, privacy, and industry-specific regulations.
- Develop an awareness of how non-compliance can affect an organization and apply practices to ensure legal compliance.
Principles of Filing and Indexing
- Apply basic filing and indexing systems to organize records for easy retrieval and management.
- Understand and implement various filing methods, including alphabetical, numerical, and chronological systems.
- Develop an efficient indexing system that supports quick access to important documents and records.
This diploma is ideal for:
- Individuals who are new to document control and records management and want to build a strong foundation in the field.
- Administrative professionals seeking to formalize their knowledge and gain practical skills in managing
- Office staff or team members responsible for maintaining and organizing documents within their organization.
- Professionals looking to enhance their career prospects in document management, filing, and records retention.
- Those interested in learning how to manage both physical and electronic documents effectively within an organization.
- Employees working in sectors such as healthcare, finance, or legal, where proper records management and compliance are essential.
- Anyone aiming to understand the document lifecycle, retention policies, legal requirements, and best practices for filing and indexing.
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.
