The LICQual Level 1 Certificate in Document Control and Record Management is the perfect starting point for individuals looking to begin their career in the essential field of document control and record management. In today’s data-driven world, effective document management is crucial for ensuring organizational efficiency, legal compliance, and data security.
This entry-level course equips you with the foundational skills needed to manage and organize documents, records, and information accurately. Whether you are new to the field or looking to enhance your administrative capabilities, this qualification provides practical knowledge to help you succeed in managing critical business documentation with confidence.
The LICQual Level 1 Certificate in Document Control and Record Management introduces learners to the key concepts and practices of document control and records management. This course covers essential topics such as document creation, classification, storage, retrieval, and secure disposal. You will learn the fundamental principles of organizing and managing documents throughout their lifecycle while ensuring compliance with relevant industry standards and legal requirements.
Designed for beginners, this qualification provides practical insights into how to implement simple yet effective document management systems and maintain accurate records. You will also gain an understanding of the importance of data protection, confidentiality, and security in managing documents. Upon completion, you will be equipped with the knowledge to support document control processes in any organization, contributing to increased operational efficiency and data security.
Ideal for administrative assistants, junior compliance officers, or anyone new to document control, the LICQual Level 1 Certificate offers a strong foundation in the basics of document and record management, preparing you for future growth in this essential field.
Course Overview
Qualification Title
LICQual Level 1 Certificate in Document Control and Record Management
Total Units
6
Total Credits
12
GLH
36
Qualification #
LICQ2200241
Qualification Specification
To enrol in the LICQual Level 1 Certificate in Document Control and Record Management course, candidates must meet the following entry requirements:
- Educational Requirements: There are no specific formal academic qualifications required to enroll in the LICQual Level 1 Certificate in Document Control and Record Management. However, candidates should have basic literacy and numeracy skills, as the course involves understanding written materials and performing tasks related to document management.
- Experience: No prior experience in document control or records management is necessary. This course is designed for individuals who are new to the field or those who wish to formalize their understanding of document management practices. Basic administrative experience or exposure to office environments can be beneficial but is not required.
- English Language Proficiency:As the course is delivered in English, candidates should be proficient enough to understand and follow written and spoken instructions, complete assessments, and engage with course content effectively. If English is not the learner’s first language, it is recommended that they have an equivalent proficiency level of IELTS 4.5 or higher, or another recognized language proficiency test.
- Age Requirement: Candidates must be at least 18 years of age at the time of enrolment.
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200241-1 |
Introduction to Document Control |
2 |
6 |
|
LICQ2200241-2 |
Basics of Record Management |
2 |
6 |
|
LICQ2200241-3 |
Document Lifecycle Management |
2 |
6 |
|
LICQ2200241-4 |
Document Retention and Disposal |
2 |
6 |
|
LICQ2200241-5 |
Legal and Regulatory Requirements |
2 |
6 |
|
LICQ2200241-6 |
Principles of Filing and Indexing |
2 |
6 |
By the end of this course, learners will be able to:
Introduction to Document Control
- Understand the fundamental concepts of document control and its importance in maintaining organizational efficiency.
- Identify the key processes involved in document control, including creation, storage, and version control.
- Demonstrate knowledge of document approval workflows and the management of document revisions.
Basics of Record Management
- Define the principles and practices of effective record management.
- Recognize the different types of records and understand their role within an organization.
- Implement basic record-keeping systems to organize and track records accurately.
Document Lifecycle Management
- Explain the stages of the document lifecycle, from creation through to archiving or disposal.
- Understand the importance of document management at each stage of its lifecycle and how it impacts business operations.
- Demonstrate the ability to manage both physical and electronic documents through their lifecycle.
Document Retention and Disposal
- Recognize the significance of document retention policies and procedures.
- Understand the legal and operational implications of retaining documents for the appropriate duration.
- Apply best practices for secure document disposal and destruction when records are no longer required.
Legal and Regulatory Requirements
- Identify the key legal and regulatory requirements that impact document control and records management.
- Understand the importance of compliance with data protection laws and organizational standards.
- Implement basic procedures to ensure documents and records comply with relevant legal frameworks.
Principles of Filing and Indexing
- Explain the principles of filing systems and their importance for document retrieval.
- Apply appropriate indexing methods to ensure documents are easily accessible and well-organized.
- Demonstrate knowledge of both manual and electronic filing systems, optimizing the retrieval and management of records.
This diploma is ideal for:
- Individuals new to the field of document control and records management who wish to build a solid foundation in the industry.
- Administrative professionals or office staff responsible for managing documents and records in physical or digital formats.
- Individuals aiming to enhance their skills in filing, indexing, retention, and disposal of documents.
- Employees seeking to formalize their knowledge of document control practices and improve organizational efficiency.
- Those working in sectors where records management and compliance with legal requirements are essential, such as healthcare, finance, or government.
- Professionals looking to advance their career prospects in document control, records management, or administrative support roles.
- Those interested in understanding the lifecycle of documents and how to manage them effectively within an organization.
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.
