LICQual Level 3 Certificate in Electronic Document Management

The LICQual Level 3 Certificate in Electronic Document Management is a comprehensive, advanced-level qualification designed for professionals seeking to lead, implement, and manage electronic document management systems (EDMS) in modern organizations. As industries worldwide continue to embrace digital transformation, the ability to control, secure, and optimize electronic records is more essential than ever. This course offers a robust understanding of document governance, compliance, and advanced EDMS practices aligned with international standards.

Learners will explore a wide range of advanced topics including EDMS architecture, data security, digital workflow optimization, and compliance with frameworks such as ISO 15489 and GDPR. The LICQual Level 3 Certificate in Electronic Document Management emphasizes strategic planning and integration, enabling participants to manage document lifecycle stages effectively—from creation and classification to archival and disposal. The course also highlights the role of electronic signatures, audit trails, and metadata in maintaining data integrity and legal admissibility.

This certificate program is structured to meet the needs of individuals working in senior administrative, compliance, IT support, or records management roles. Participants will learn how to design and manage EDMS policies, train users, implement change, and support digital continuity in complex organizational settings. With a focus on real-world application, this qualification helps learners master the tools and protocols that ensure secure, efficient, and compliant document workflows.

Ideal for professionals in sectors such as legal, healthcare, government, finance, and enterprise IT, the LICQual Level 3 Certificate in Electronic Document Management is also an excellent progression for those who have completed Level 2 qualifications. It provides the depth of knowledge needed to lead digital documentation teams, oversee information governance, and ensure the sustainability of enterprise-wide EDMS initiatives.

By the end of this course, learners will possess the advanced skills required to manage and lead electronic documentation strategies in diverse organizations. This internationally aligned certificate supports career growth and prepares participants to meet the increasing demand for expertise in electronic document management, making it a valuable asset in today’s data-driven and compliance-focused business landscape.

Course Overview

Qualification Title

LICQual Level 3 Certificate in Electronic Document Management

Total Units

Total Credits

GLH

120

Qualification #

LICQ2200481

Qualification Specification

Download Qualification Specification

To enroll in the LICQual Level 3 Certificate in Electronic Document Management applicants must meet the following criteria:

Age Requirement: Applicants must be at least 18 years old.
Educational Requirements: Applicants should have successfully completed a Level 2 Certificate or equivalent qualification in a related field. A strong understanding of document management principles is recommended.
Experience: Prior experience in administrative, compliance, IT support, or records management roles is beneficial. Familiarity with EDMS tools and document handling processes is preferred.
English Language Proficiency: Learners must demonstrate English proficiency at CEFR Level B2, IELTS 5.5, or an equivalent standard to comprehend advanced course materials and complete assessments effectively.

Qualification#	Unit Title	Credits	GLH
LICQ2200481-1	Strategic Planning and Implementation of EDMS Projects	4	20
LICQ2200481-2	Data Governance, Retention Policies, and Lifecycle Compliance	4	20
LICQ2200481-3	Advanced EDMS Configuration and System Customization	4	20
LICQ2200481-4	Digital Transformation and Business Process Optimization	4	20
LICQ2200481-5	Legal Admissibility and eDiscovery of Electronic Records	4	20
LICQ2200481-6	Auditing, Monitoring, and Reporting in EDMS Systems	4	20

By the end of this course,applicants will be able to:

Strategic Planning and Implementation of EDMS Projects
- Develop strategic plans for the implementation of Electronic Document Management Systems (EDMS) in complex organizations.
- Lead the planning, resource allocation, and change management processes during EDMS deployment.
Data Governance, Retention Policies, and Lifecycle Compliance
- Apply principles of data governance to ensure integrity, accountability, and compliance throughout the document lifecycle.
- Create and enforce document retention and disposal policies in alignment with legal and organizational standards.
Advanced EDMS Configuration and System Customization
- Configure advanced EDMS features and customize workflows to meet specific organizational needs.
- Integrate EDMS functionalities with existing enterprise systems for seamless information management.
Digital Transformation and Business Process Optimization
- Analyze existing business processes and identify opportunities for improvement through EDMS integration.
- Support digital transformation initiatives by optimizing document workflows and reducing manual dependencies.
Legal Admissibility and eDiscovery of Electronic Records
- Ensure electronic records meet legal admissibility standards for audits, litigation, and compliance reviews.
- Implement eDiscovery practices for identifying, preserving, and retrieving electronic evidence effectively.
Auditing, Monitoring, and Reporting in EDMS Systems
- Conduct audits and generate performance reports to monitor EDMS usage and effectiveness.
- Use analytical tools to assess system compliance, user activity, and operational efficiency.

This diploma is ideal for:

Records and document management professionals seeking leadership roles
Administrative officers overseeing digital documentation across departments
IT professionals managing EDMS platforms and system integrations
Compliance officers ensuring adherence to data governance and legal standards
Quality assurance staff responsible for audit trails and reporting in documentation
Business process analysts involved in digital transformation projects
Project managers leading EDMS implementation or upgrades
Legal professionals handling eDiscovery and digital evidence preservation
HR and finance personnel managing sensitive electronic records securely
Healthcare administrators working with confidential patient records
Archivists and information governance specialists transitioning to digital formats
Consultants advising organizations on document lifecycle and retention policies
System administrators configuring and customizing EDMS workflows
Government and public sector employees managing records for transparency and compliance
Professionals aiming to upskill for advanced roles in electronic document management and compliance systems

Assessment and Verification

All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.

To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.

Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.